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Quality Reporting Service Center

 

 

 
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Office Email
QRSC@rrb.gov
Office Phone
(312) 751-4992

Chapter 01: Service Months

Chapter 01: Service Months

 

Service Month Defined

A service month is any calendar month, or any part of a calendar month, that an employee receives compensation for services performed for a railroad employer; or a period of lost time for which an employee receives compensation; or a period of time credited to an employee for military service. Service also includes deemed service months except for the purposes of qualifying for normal unemployment or sickness benefits under the RUIA.

Year of Service Defined

  • Read more about Chapter 01: Service Months

Chapter 04: Filing Instructions for BA-4, Report of Service and Compensation Adjustment

Chapter 04: Filing Instructions for BA-4, Report of Service and Compensation Adjustment

 

Purpose of Form BA-4

Service and compensation that was omitted or incorrectly reported on a previous report can be corrected by filing an adjustment report on Form BA-4, "Report of Creditable Compensation Adjustment". Adjustments for any current reporting year earnings, which cannot be included in the annual report, should be submitted on a Form BA-4 and clearly marked as current year adjustments. Otherwise the adjustments will reject from processing and the employer will receive a notification.

Options for submitting Form BA-4

  • Read more about Chapter 04: Filing Instructions for BA-4, Report of Service and Compensation Adjustment

Chapter 03: Filing Instructions for BA-3, Annual Report of Creditable Compensation

Chapter 03: Filing Instructions for BA-3, Annual Report of Creditable Compensation

 

Background

Each employer is required by law to submit an annual report of the creditable service and compensation for each employee who performed compensated service in the preceding year. See Section 9 of the Railroad Retirement Act, Section 6 of the Railroad Unemployment Insurance Act, and Section 209.8 of the Railroad Retirement Board's (RRB) Regulations (20 CFR 209.8). Each year employers are reminded of this requirement.

Form BA-3

  • Read more about Chapter 03: Filing Instructions for BA-3, Annual Report of Creditable Compensation

Chapter 02: Filing Instructions for Form G-440, Report Specifications Sheet

Chapter 02: Filing Instructions for Form G-440, Report Specifications Sheet

 

Purpose of Form G-440

Every report completed using paper, cartridge, CD-ROM or disk media, must be accompanied by a completed and signed Form G-440, Report Specifications Sheet. If you file by Secure E-mail or FTP, you can fax the Form G-440 to the RRB. Reports filed on via Internet/ERS, do not require Form G-440.

Form G-440 is used for the following purposes:

  • Read more about Chapter 02: Filing Instructions for Form G-440, Report Specifications Sheet

Chapter 01: General Information about Types of Reporting Media

Chapter 01: General Information about Types of Reporting Media

 

Reporting Media

Service and compensation may be reported by using one of following media:

  • 3480 or 3490 compatible cartridge;
  • 3 ½" floppy diskette;
  • CD-ROM;
  • Paper form;
  • Internet Employer Reporting System (ERS) (See Part VIII);
  • Secure E-mail;
  • File Transfer Protocol (FTP)

The conventional magnetic tape reels (1600 or 6250 BPI) are not acceptable.

Paper forms can be obtained in the following manner:

  • Read more about Chapter 01: General Information about Types of Reporting Media

Chapter 05: Employee's Protest of Service and Compensation Record

Chapter 05: Employee's Protest of Service and Compensation Record

 

Purpose of Protest Form G-70

  • Read more about Chapter 05: Employee's Protest of Service and Compensation Record

Chapter 04: Form BA-6, Certificate of Service Months and Compensation

Chapter 04: Form BA-6, Certificate of Service Months and Compensation

 

Purpose of Form BA-6

Form BA-6, Certificate of Service Months and Compensation, is issued annually. This form is the employee's record of creditable service and compensation reported by all covered employers.

What Information is Included

Form BA-6 includes the following information:

  • Read more about Chapter 04: Form BA-6, Certificate of Service Months and Compensation

Chapter 03: Multiple Social Security Numbers

Chapter 03: Multiple Social Security Numbers

 

RRB Notification

When a labor employer learns that an employee has more than one social security number, the NRO should notify the Chief of Compensation and Employer Services in writing.

Items to Include

The correspondence should include:

  • Employee's name;
     
  • Address; and
     
  • All social security numbers used or assigned.

RRB Action

  • Read more about Chapter 03: Multiple Social Security Numbers

Chapter 02: Employee Name Changes

Chapter 02: Employee Name Changes

 

Employer Reports Name Changes

Labor organizations should report an employee name change by sending a timely letter to the Chief of Compensation and Employer Services or by contacting a local field office of the RRB who will file the appropriate form. All name changes must include the former name, current name, and social security number.

Name Changes Must Be Filed at RRB & SSA

  • Read more about Chapter 02: Employee Name Changes

Chapter 02: Employer Coverage Status

Chapter 02: Employer Coverage Status

 

Determining Coverage Status

An initial coverage status determination is made for every railroad employer. The term "employer" is defined in Section 1 of both the Railroad Retirement Act (RRA) and the Railroad Unemployment Insurance Act (RUIA). 

Generally, the Railroad Retirement Board (RRB) initiates a coverage review of an employer or employee based on the following circumstances:

  • Read more about Chapter 02: Employer Coverage Status

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