Web Administration

Application and Post-Application Information

Whenever an application for benefits is filed on the earnings and service of a railroad employee, the RRB needs to gather information in addition to the earnings and service information that it already has. The purpose of gathering the additional information is to establish the applicant's entitlement, and possibly also, the applicant's continued entitlement to benefits.

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Service and Compensation Information

The RRB maintains a record for each person who worked in the railroad industry at anytime since 1936. The information in the record includes the railroad(s) for whom the employee worked, the number and identity of the months for which he worked, and the monthly amount the employee earned (but only up to the maximum amount taxable for the given year). The RRB obtains this information directly from the railroad employers, who are required by law to provide this information to the RRB.

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Information On Individuals in the Railroad Industry

The mission of the Railroad Retirement Board (RRB) as a Federal agency is to administer several benefit programs for railroad workers and their families. To accomplish this mission, the RRB must often gather and maintain a great amount of information on particular individuals. This information can be broadly classified as follows.

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Assistance

If you need assistance in finding the system of records you want to see or in learning which systems might contain a record on you, you may call the Chief Privacy Officer at 312-751-3389 or contact the nearest field office.

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Other situations:

If you received a benefit and were overpaid or erroneously paid and we have not been able to collect the amount due us, a record may be maintained on you in:

RRB-42 Overpayment Accounts

If you were the subject of an investigation by the Board's Office of Inspector General, a record may be maintained on you in:

RRB-43 Investigation Files

If you were the subject of a legal opinion by the Board's General Counsel, a record may be maintained on you in:

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You Never Worked for a Railroad but Filed for Benefits under the RRA on the Earnings Record of Someone Who Did Work for a Railroad

If you are the spouse, divorced spouse, child, widow, surviving divorced spouse, or parent of a current or former railroad employee and have filed for recurring benefits on that employee's earnings, a record may be maintained on you in the following systems of records identified above (RRB-17, RRB-20, RRB-22, RRB-26).

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You Worked for a Railroad & Filed for Benefits under Railroad Retirement Act (RRA)

The major system containing records on you in this case is:

RRB-22 Railroad Retirement, Survivor, and Pensioner Benefit System

In addition, if you were enrolled in Medicare, records are maintained for you in:

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You Worked for a Railroad

If you ever worked in the railroad industry, even for a period as short as one day, records are maintained on you in:

RRB-5 Master File of Railroad Employees' Creditable Compensation

If you registered with the Railroad Retirement Board to obtain your social security number, a 700 series number, a record is maintained on you in:

RRB-12 Railroad Employee's Registration File

If you have at least 120 months of railroad service or worked in the current reporting year, a record is maintained on you in:

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What is a System of Records?

As defined in the Privacy Act, a system of records is a group of records that are retrieved by some kind of personal identifier, such as a name or number. The RRB, like all agencies of the Federal government, is required to publish a description of its systems of records. The description usually includes the following main titles:

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Finding the Right Privacy Act System of Records

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